Constitution

The Friends of Glasgow’s Local Nature Reserves
‍Constitution (initially approved on 13 April 2011. Subsequent revisions: section 6a) approved on 18 April 2012; and section 5b) approved 18 April 2016)

‍1 Name

The name of the group shall be ‘The Friends of Glasgow’s Local Nature Reserves’, hereinafter referred to as the Group.

‍2 Objects

The objects of the Group shall be to:
(i) Raise awareness of Glasgow’s Local Nature Reserves and the variety of wildlife to be found in the City;
(ii) Lobby the Council to ensure that this environmental resource is protected, managed and enhanced;
(iii) Engage with the Council and other organisations, groups and individuals to promote partnership working aimed at benefiting LNRs and other wildlife sites as well as the people who visit and enjoy them;
(iv) Organise and support practical conservation days and/or events in Glasgow’s LNRs or other wildlife sites; and
(v) Raise funds for specific projects aimed at enhancing the LNRs or other wildlife sites, for the benefit of wildlife and/or people.

‍3 Powers

In furtherance of the above, the Group may:
a) work in liaison with representatives of Glasgow City Council, voluntary organisations, Government departments, other statutory authorities and individuals;
b) raise awareness of Glasgow’s LNRs and wildlife through a variety of means e.g. internet, leaflets, articles, press releases;
c) carry out or assist in promoting research and surveys and, where considered appropriate, publish the results;
d) arrange, solely or in conjunction with others, exhibitions, meetings, lectures, seminars and training courses;
e) raise funds and invite and receive contributions from any person or persons (e.g. membership subscriptions) to meet the running costs of the Group and for specific projects;
f) lodge such monies in a Group bank account until such time it is utilised for specific works/projects;
g) engage and pay fees to professionals and technical advisors/consultants to assist in the work of the group.

‍4 Membership and Subscriptions

a) Membership of the Group shall be open to all interested persons aged 16 years or over on completion of a registration form in such form as the Management Committee may require and on payment of a subscription which may be determined from time to time at a general meeting. Members shall be entitled to one vote.
b) There shall be a family membership available to include spouses and children under the age of 16.
c) Persons under the age of 16 shall be eligible for junior membership at no subscription cost and with no voting rights. Junior members must be accompanied by a responsible adult.
d) Societies and other groups interested in the objects and activities may affiliate on such payment as may be determined by a general meeting. Such organisations shall have one vote.
e) Honorary members may be elected at the discretion of the Management Committee but these members shall not be entitled to vote at general meetings.
f) The Management Committee shall have the right, for good and sufficient reason, to terminate the membership of any individual or organisation provided the individual concerned or the individual representing such organisation shall have the right to appeal to the Management Committee before a final decision is made.

‍5 Management

a) The affairs of the Group shall be managed by a Management Committee consisting of Chair, Vice-Chair, Secretary, Treasurer, and up to 3 members.
b) The Management Committee shall be elected annually at the Annual General Meeting and the term of office, in that post, shall not exceed 5 consecutive years; unless otherwise agreed by those present at the Annual General Meeting.

c) The Management Committee shall have powers to co-opt members to serve on the Committee until the next Annual General Meeting but there shall, at no time, be more than two co-opted members.
d) The quorum for meetings of the Management Committee shall be four members of the committee, to include at least two office bearers, present in person.
e) Every member of the committee shall have one vote which (whether on a show of hands or on a secret ballot) must be given personally.
f) In the case of an equality of votes, whether on a show of hands or on a ballot, the chairperson of the meeting shall be entitled to a casting vote in addition to any other vote he/she may have.

‍6 Meetings of the Group

a) The Annual General Meeting of the Group shall be held by June each year and at least three weeks notice of such meeting shall be given by the Secretary who shall dispatch copies of the agenda to members. The business to be conducted at the Annual General Meeting shall include consideration of the Annual Report to be submitted by the Chair, the Treasurer’s Annual Account and the election of Office Bearers and Committee Members. Additional items for consideration may be raised by any member giving not less than one week of written notice or at the Chair’s discretion at the meeting itself.
b) An Extraordinary General Meeting may be summoned at the request of any 10 members. Notice of such a meeting shall be sent by the Secretary to all members not less than 3 weeks before the date of the meeting.
c) The quorum for General Meetings shall be 25% members present in person.
d) Every member shall have one vote which (whether on a show of hands or on a secret ballot) must be given personally.
e) In the case of an equality of votes, whether on a show of hands or on a ballot, the chairperson of the meeting shall be entitled to a casting vote in addition to any other vote he/she may have.

‍7 Finance

a) The funds of the Group shall be managed as the Management Committee direct.
b) The Treasurer shall keep proper accounts of the finances of the group.
c) A bank account shall be opened in the name of the Group with such bank as the Management Committee shall decide. The Management Committee shall authorise four named members of the Management Committee (one of whom shall be the Treasurer) to sign cheques on behalf of the Group. All cheques must be signed by tow of the four authorised signatories.
d) The annual accounts, to year ending 31 March, shall be subject to an internal audit by a competent person in advance of being presented at the Annual General Meeting.
e) All moneys raised by or on behalf of the Group shall be applied to further the objects of the Group and for no other purpose.

‍8 Property

The title to all property, heritable and moveable which may be acquired by or on behalf of the Group (e.g. digital projector and screen) shall be vested in the names of the Chair, the Secretary and the Treasurer.

‍9 Amendment of Constitution

This Constitution may be approved or amended at an Annual General Meeting or at any Extraordinary General Meeting specifically called for that purpose, with the support of two-thirds of the members present and voting provided one month’s notice has been given to the Secretary of the proposed amendment. The notice of such meeting shall state the terms of the proposed amendment to the Constitution. The quorum for such a meeting will be 25% of the membership.

‍10 Application of Funds

a) Membership or affiliation will not entitle any person, society or group to any share in the income or assets of the group which shall be expended only on the objects set out in Article 2 of the Constitution.
b) If the Group is wound up, any funds or assets remaining after liabilities have been met shall be given or transferred to such other charitable organisations or organisations having objects similar to the objects of the Group as the Management Committee may determine.

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